Tag Archives: office

Rename old emails in outlook

Something that happens to all of us is having important emails, but never being able to find/file them due to the name that most of the time bears little resemblance to the contents.

Open the email and re-type the subject line, you will be prompted to press save before exiting. Your email will now be saved with the new subject line.

Outlook attachments

Most users know that if you copy a file you can paste it into the body of an email to make it attach.

Browse your system and find the file you want to attach to a message.

Click and drag the file from its folder into the Inbox panel location (dropping it on any message in the inbox). This creates a NEW message and attaches the file in one action. Now simply address it and add a message.

Comparing Word documents

This tip can be needed in many cases and allows the user to compare 2 word document side by side

Word 2003:

  • Open the two documents that you want to compare
  • Click ‘Window’ menu and select ‘Side by side’
  • Now click ‘Window’ again and ‘Arrange all’.

Word 2007/2010:

  • Open the two documents that you want to compare
  • Click ‘View’ tab and click ‘View side by side’
  • Now click ‘Arrange all’.
  • If you would like, there is a ‘Synchronous Scrolling’ option that allows you to scroll through both of your documents at the same time.

Drop caps

In order to add drop caps in paragraphs in Word 2007-2010, you will have to do the following:

  • Click on the starting of a paragraph.
  • Click on the Insert tab.
  • Select Drop Cap from within the Text group in the ribbon.

This capitalises the first letter at the start of the selected paragraph.

You can personalize this option further by clicking on Drop Cap Options from the menu. Here you can modify the position, lines to drop as well as the font for the Drop Cap.

Add this to various paragraphs for a creative, artistic looking document.

Quick movements in Word

Use the following shortcut keys to move much more quickly through text, using the keyboard.

Ctrl+ Left/Right Cursor Keys      moves through text word by word rather than character by character.

Ctrl+ Up/Down Cursor Keys       move through text paragraph by paragraph rather than  line by line.

Ctrl+ Home/End                         moves to start or end of the document rather than start or end of the line.

Ctrl+ PgDn/PgUp                       moves through text page by page rather than screen page by screen page.

Changing letter case

In any MS Office program/version press Shift + F3 to change case from lower, capitalised to all upper case. This can be done by placing the cursor in a single word or by highlighting a bunch of them. This is handy for those who do not have the sound activated on Caps lock and do not notice that they have been accidentally typing in caps. Rather than deleting just…

Pick up where you left off

When working on large documents it can be annoying to open the document and find the cursor flashing on the first return of the first page. In order to pick up where you left off (whether it be I the middle/end) as soon as you open the document press Shift + F5. The cursor will then appear in the exact position that it was in when you last closed the document.

Features of Word 2013

Works great on Tablets and PC.

OBJECT ZOOM

Double-tap with your finger or double-click with your mouse to zoom in and make tables, charts and images in your document fill the screen. Then tap or click again outside the object to zoom out and continue reading.

RESUME READING

Reopen a document and keep reading right where you left off. Word remembers where you were—even when you reopen an online document from a different computer!

OPEN AND EDIT PDFS

Open PDFs in Word like you would open any other document. Your PDF will open as a fully editable Word doc. Edit paragraphs, lists, and tables just like you would in any other Word documents. Please note: All formatting will come through, but only as ‘Normal’, it will not pre-select and apply styles.

INSERTING ONLINE VIDEOS/IMAGES

Upon ‘Insert’ and ‘Online video’ you can then search for a video in the search bar that appears and users can then watch the video in the word doc without any interuptions.

LIVE LAYOUT AND ALIGNMENT GUIDES

Get a live preview as you resize and move photos and shapes in your document. The new alignment guides make it easy to line up charts, photos, and diagrams with your text.

TEMPLATES

Upon opening Word 2013 it offers a variety of basic templates for layouts such as reports, blogs, certificates, calendars etc.

READ MODE

You can select read mode and Word will flow the text to fit the screen you a working on, for even less distraction, you can hide the toolbars.
While in read mode you can carry out important functions such as: highlight text, translate it or look up the definition of a word, through a simple right click

REVISIONS

Mark ups and comments are displayed in a clean mode until click the small red line or comment icon, then you can see reviewing and comments as well as the people that made them, by hovering on the person’s name you can call, email, IM or video chat. Alternatively you can directly reply to comments.